:: Rutgers University

General Accounting, Reporting and Budgetary Fiscal Responsibility

*Description*	*Main Contact*	*Alternate Contact*
Year End Closing procedures	M. Druding	R. Rivera
University's salary and non-salary state budget	R. Rivera	M. Druding
Compilation of budgets for new accounts & for management control	M. Druding	D. Nasuti
Petty Cash Accounts & Procedures	M. Druding	M. Grace
Establish new non-grant accounts	M. Druding	A. Gorman
Establish new grant accounts	R. Rivera
Monthly Accounting Reports – Questions	M. Druding	A. Gorman
Dining Reports	M. Grace	R. Rivera
Police, Parking & Fee Reports	D. Nasuti	R. Rivera
Salary Savings Report	M. Druding	R. Rivera
New Credit Card Accounts*	R. Rivera	M. Druding
One on One Training on RIAS Phase II – Discoverer Reports and Journal Entry	M. Grace	D. Nasuti, S. Burrage, M. Druding, A. Gorman
New Extended Budget Responsibility Codes	M. Druding
Object Code Definition	M. Druding	A. Gorman
Salary Re-allocations Forms	M. Grace	M. Druding
Time Report Forms	M. Grace	M. Druding

* New Credit Card Accounts have be approved by Bill Haberman, University Treasurer

Grant Accounting

*Description*	*Main Contact*	*Alternate Contact*
Grant Accounting Reports	S. Burrage	B.Reed
Status of Grant Checks	S. Burrage	B. Reed
New grant account set up & budget	S. Burrage	B. Reed
Federal Guidelines & Hot Sheets	S. Burrage/B.Reed	R. Rivera
To determine if the expense is allowable under the conditions of the grant and University policy..*	/S. Burrage/B. Reed	R. Rivera
Final Expenditure Reports Deadlines	S. Burrage/B.Reed
Indirect Rate and Fringe Benefit Rates	S. Burrage/B. Reed
No Cost Extensions Process	S. Burrage/B. Reed

“* Questions related to methodology or how to process payment contact Maria Grace

Disbursement

*Description*	*Main Contact*	*Alternate Contact*
RIAS -Procurement Related Questions (how to process requisitions)	M Grace	M. Druding and A. Gorman
Emergency Check Requests	M. Grace	A. Gorman
Taber Related questions	M. Grace	M. Druding
How to process payroll and accounts payable payments	M. Grace	M. Druding
To determine if the expense is allowable under the conditions of the grant and University policy.*	S. Burrage/V. Scott	D. Nasuti
Capital Construction Invoices	D. Nasuti	M. Grace
Student Emergency Loans	A. Gorman	M. Druding
Payroll Advances for Students	M. Grace	A. Gorman

“* Questions related to methodology or how to process payment contact Maria Grace

Policies and Procedures

*Description*	*Main Contact*	*Alternate Contact*
Internal Control Issues	R. Rivera	D. Nasuti
To determine if the expense is allowable under the conditions of the grant and University policy*	S. Burrage/V. Scott	D. Nasuti
GLBA – Compliance issues	R. Rivera	M. Druding
FERPA – Compliance issues	J. Sepanic	P. Bell
General Compliance issues	R. Rivera	M. Druding
Reporting Financial Concerns **	L. Gaines	R. Rivera

* Questions related to methodology or how to process payment contact Maria Grace
** Note: For more details refer to http://www.financialconcerns.rutgers.edu/

SAR and Cashiering Office

*Description*	*Main Contact*
Student Accounts	J. Sepanic	l
How to process cash deposit	J. Sepanic
Student Refunds	G. Rohe
Student Payroll Checks	G. Rohe
Tuition Remission	J. Sepanic
Collection of term bill payments, lab fees, room damages, transcript fees and advances to your debit card account	G. Rohe
Employee Payroll Checks	G. Rohe

Administrative & Other

*Description*	*Main Contact*
Quarterly Business Manager’s meetings	R. Rivera
To request accounting workshops	M. Grace
Copies of University Financial Statements & Audit Reports	M. Grace